HUMAN RESOURCES ASSISTANT

 
Vision Truck Group is searching for a Human Resources Assistant with drive and determination to support the Human Resources functions and tasks for our multi branch company. This person will have a high level of personal maturity and excellent inter-personal skills. The Human Resources Assistant will support various programs through daily administration, disability management, payroll & benefits, employee relations, legislative compliance, recruitment & retention, and employee engagement. While based at our head office in Cambridge, Ontario, there will be occasional travel to our other branches.

The successful candidate will be someone who has had at least 1-2 years experience in Human Resources, is professional and engaging in their approach, dependable, self-motivated, and is able to work in a team.


DUTIES AND RESPONSIBILITIES:

Administration

  • Administering Vacations, Holidays, Leaves and other on our "OWL TIMECLOCK"
  • Administering Benefits and Pension
  • Administer various company system and security access on an on-going basis.
  • Ensures timely and accurate updates of employee records. Gather, track, and maintain both physical and computer records). Produces HR reports on a regular basis to guide management in making decisions
  • Updating various spreadsheets with accurate information
  • Performing Compliance Audits (Health & Safety, Benefits, Pension, etc.)
  • Drafting various letters including but not limited to; employment confirmations, progressive discipline letters, job descriptions etc. 
  • Tracking of WSIB and completing employer forms

 

Health and Safety

  • Ensure company policies and procedures are in line with the Occupation Health and Safety Act and Ministry of Labour Guidelines. Collaborate with management at locations to ensure compliance.
  • Participate in Health & Safety programs and initiatives at a location and organizational level
  • Lead and coordinate the Joint Health & Safety Committee. Maintain compliance including minute taking and posting.
  • Following existing processes, administer WSIB claims, including early and safe return to work programs; make recommendations to improve the claims management process
  • Supports accommodation and return-to-work plans by facilitating meetings and correspondence with managers and employees and provides advice to management when needed
  • Assists staff to implement and adhere to company health & safety program and policy.

Onboarding/Offboarding

  • Owns the on-boarding and offboarding process (timely execution) to ensure success of new employees. Initiates communication with hiring managers and/or new hires as required to receive missing information
  • Create onboarding packages and employee handbooks.
  • Takes initiative to continuously improve the package/handbook and overall employee experience
  • Conducts virtual engaging companywide orientation presentations
  • Track all information in the Employee Information Spreadsheet

Compensation and Benefits

  • Actively supports payroll and benefits
  • Administers employee extended health benefits and works with third party vendors to resolve issues
  • Benefits and pension administration
  • Act as a first point of contact for employee inquiries into compensation and benefits programs
  • Processing approved pay increases, letters of advisement/ change, updating employment agreements, etc.
  • Assist Human Resources Manager with wage reviews and job grading

Recruiting & Selection

  • Supports the needs of hiring managers in regards to manpower planning
  • Provides advice to hiring managers and helps manage the recruitment process, inclusive of communicating proper procedures, internal/external job posting
  • Conducting applicant screening and supporting interviews as required
  • Creation of offer packages

Legislation

  • Stay up to date with various employment legislation
  • Take initiative to research upcoming policy requirements. Audit current compliance.
  • Audit Health & Safety and ensure system of maintaining compliance

Employee Relations

  • Respond to employee inquiries regarding company policies and procedures, benefits, and pension.
  • Develop strong, positive relationships with all levels of employees within the Organization
  • Assist Human Resources Manager as required

 

Engagement

  • Actively participates in initiatives that improve the employee experience. Provides input into the planning and design of employee programs such as health and safety and rewards/recognition. Promotes effective communication of programs, initiatives and projects across the company

 

Assist Human Resources Manager with all duties and responsibilities as required.

  

QUALIFICATIONS:

  • Post-secondary education with a degree or certification in Human Resources Management
  • 1+ years of experience within Human Resources is required
  • CHRP Designation would be considered an asset
  • Solid working knowledge of employment legislation
  • Strong problem-solving skills, analytical thinking, organizational awareness, and high initiative are required
  • Strong interpersonal and communication skills (both written and verbal)
  • Strong organizational skills with the ability to prioritize tasks
  • Ability to function in a busy, open work environment. Accuracy and confidentiality is a must.
  • Strong skills in Microsoft Office and Outlook. Proficient in excel.
  • Working knowledge Payroll functions would be an asset
  • Must hold a valid driver’s license

 

Job Types: Full-time, Permanent, 7:30a.m. - 4:30 p.m. (1 hour lunch)

Salary: From $45,000.00 per year

We offer an attractive compensation package including benefits, company pension plan and a great working environment. If you meet the qualifications, and are interested in the role, apply today!

 

   

Qualified applicants are invited to submit their resume in confidence to:

Human Resources, Head Office

Email: hr@visiontruckgroup.com

Fax: 519-621-2356

NO AGENCIES PLEASE